News

Let’s be real, filling out intake forms isn’t anyone's favourite task. But with Jane’s user-friendly and automated Online Intake Forms, it’s a process that can be made more convenient (and hopefully, quicker!) for your patients or clients.

• Online intake forms can be completed from the comfort of your patients’ homes at their own convenience.
• Credit cards can be saved on file directly from your intake form using Jane Payments, our PCI-compliant payment solution.
• Patient insurance policy information can be collected in advance from your intake forms to help speed up the checkout process.
• Intake Form Reminder Emails offer a gentle nudge to patients with incomplete intake forms 24 hours before their appointment, saving you from having to reach out.

Book a 1-on-1 demo for a personalized walkthrough of Jane’s Online Intake Forms. Or if you’re ready to get started, log in to the OSRP website to get the code for a 1-month grace period on your new account.

Book A Demo

We’re kicking off a new feature in this newsletter to cheer and clap for OSRP members who are doing great things for the profession and in the community. Please submit suggestions about yourself or other OSRPers to mail@psychotherapyontario.org. Don’t be shy!

We’re starting with a note from our surprised Board Chair, Kimberly Cato, who was nominated without her knowledge for the Charity Village (Canada’s top not-for-profit clearinghouse/resource site) Best Individual Contribution to DEI in the workplace award. This is for the Race-Based Data Collection Initiative. Thanks to the hard work and dedication of Kimberly and the EDI Committee, and to everyone who participated by providing their data, OSRP is on the finalist list.

Check out the AWARD FINALIST page for details. The Conference is on November 29, at which point the winners will be announced. Regardless, it’s a thrill to be nominated for such a breakthrough development, the fruits of which will be shared at the AGM.

As our final seminar of an inaugural year to which we have attracted 170 individuals to join us and learn together, we are thrilled to share with you the wisdom of the delightful Dr. Krissy Thomas-Doyle for a special, Zoom-only, interactive event on November 26 from 4 to 5:30 p.m. To find out more, or to register, please click here.  

Dr. Thomas-Doyle, a Medical Neuroscientist, is not only an expert in brain-related medical conditions and mental health, she is also a sparkling communicator who has a way of explaining the nuts and bolts of self-care from a brain health perspective, and making it fun and relaxing to learn more.

The Protect Subcommittee, chaired by Alethia Cadore, with members Kusum Dole, Rachel Fulford and Maria Wallis, has been working with Dr. Thomas-Doyle to create a unique, experiential and unforgettable trip through your own brain. We know you will find it invigorating.

Participants on Sunday, November 26 from 4 to 5:30 p.m. on Zoom will learn how to generate a daily D.O.S.E. – Dopamine, Oxytocin, Serotonin and Endorphins – from our own experiences and worlds, and how to help our clients do this as well.

The focus is on you, the therapist, retiring therapist or therapist-in-training, and how to enhance your own brain health, vitality, and longevity in this demanding profession.

Three previous PS Videos are also available to members till the end of 2023. All videos are $20 each for members; those who purchased a “Flex Pass” prior to June 1 already have access to all materials and live/online seminars.

We look forward to sharing this experience with you at a comfortable, insightful and bonding event for all members.

The OSRP is proud to re-launch a streamlined, accessible and updated website which includes a translation option, our social media feeds, a moving image wall spotlighting important new initiatives on the home page, and cleaner menus to help you get the most out of your membership.

We are also thrilled with improvements to our “Find a Therapist” directory (Click here for more information.)

Thank you to OSRP office staff for their hard work on this new website, designed to welcome our members with calming images of the natural world and community building that embody the spirit of the OSRP.

Please visit your website and let us know your thoughts! Email us at mail@psychotherapyontario.org

Thank you to every member who has already registered to attend the AGM or chosen a proxy for:

Friday November 24
1-3 p.m. ET on Zoom

Click here to register.

Click here to choose a proxy.

Let’s keep up the momentum so that we can achieve quorum, meet as peers, and vote on important changes to OSRP’s Constitution and By-Laws, which you can read all about in the ANNUAL REPORT - both in your inbox, and available here.

Click here to view the Annual Report.

Your 2023 Board of Directors, in conjunction with our Ethics Committee, has developed proposed By-Law changes which, should they be approved, will usher the OSRP into a frontrunner position of Advocates for Advancement in Psychotherapy. Come out and let your voice be heard!

Q: How do I register to attend, or assign a proxy?

A: Click HERE to register/assign a proxy today.

Q: What if I registered, but then something happens and I can’t attend?

A: For those who have registered, we are counting on you to attend. But, we understand that emergencies happen. If something does, please click here to assign a proxy as soon as you can, and before November 22.

Q: Will I get a chance to review and vote on the By-Law changes?

A: Yes. The only way we can evolve as an organization is with your support and participation. All proposed changes are in the Annual Report, so please take a moment to read, review and consider. 

At the AGM, these proposed changes will be reviewed, along with an explanation of why they are necessary.

Q: Why do I need to attend or send a proxy?

A: OSRP Quorum currently requires 10% of members – so we will need 100+ members to attend or select proxies.

Q: What are the results from the Race-Based Data Collection Initiative?

A: At the AGM, we will present the results of this initiative that puts OSRP at the forefront of Race-Based Data Collection in Psychotherapy in Ontario with 1000+ members completing the survey upon renewal. OSRP has established a benchmark we can now use to measure improvement and target membership recruitment to fill the identified gap of representation in the survey.

We are also really excited about the Door Prizes available for those who attend this AGM, including gift certificates generously donated by Caversham Booksellers.

with Paul Gilbert, Ph.D., FBPsS, OBE

Date: December 8 & 9, 2023
Time: 11 a.m. – 2:30 p.m. (ET)
Where: Online via Zoom

We hope you will join The Centre for MindBody Health (CMBH) and immerse yourself in this extraordinary opportunity to learn from the esteemed Dr. Paul Gilbert as he guides us through the transformative realm of Compassion Focused Therapy for clients dealing with trauma. 

About the Workshop

This training will be in two parts.

In the first part of session one, we will explore the evolution and biopsychosocial model of compassion that was developed to be used as a psychotherapeutic orientation. Participants will explore how the four basic functions of mind (motives, emotions competencies and behaviours) can all be textured by compassion and can also support compassion. We will explore how compassion can affect our physiological and psychological processes, such as capacities for empathy, mindfulness, and a sense of identity and how compassion can impact our social behaviour. Because of its important physiological effects, compassion can create experiences of safeness and connectedness. Participants will be introduced to some body-based and imagery-based practices for compassion activation and cultivation.

The second session will look at how to apply compassion-focused therapy that can help people with trauma while also exploring the challenges different types of trauma create.

For more information and to register, visit our website HERE.

Please contact us with any inquires at cmbhworkshops@gmail.com.

The PS: Protect Seminar group is so proud to announce that 165 individuals have joined us already for at least one seminar since April; many of you have participated in more than one. We’re even prouder to be working with Dr. Krissy Thomas-Doyle on a very special last seminar of the year.

Dr. Thomas-Doyle, a Medical Neuroscientist, is not only an expert in brain-related medical conditions and mental health, she is also a delightful communicator who has a way of explaining the nuts and bolts of self-care from a brain health perspective, and making it fun to learn more.

The Protect Subcommittee, chaired by Alethia Cadore, with members Kusum Dole, Rachel Fulford and Maria Wallis, has been working with Dr. Thomas-Doyle to create a unique, experiential and unforgettable trip through your own brain.

Participants on Sunday, November 26 from 4-5:30 p.m. on Zoom will learn how to generate a daily D.O.S.E. – Dopamine, Oxytocin, Serotonin and Endorphins – from our own experiences and worlds, and how to help our clients do this as well. But the focus for this last seminar of 2023 is on you, the therapist or therapist-in-training, and how to enhance your own brain health, vitality, and longevity in this demanding profession.

To register (you won’t want to miss this), please visit the OSRP website under Events.

Three previous PS Videos are also available to members till the end of 2023. All videos are $20 each; those who purchased a “Flex Pass” prior to June 1 already have access to all materials and live/online seminars.

We look forward to sharing this experience with you at a comfortable, relaxed and bonding event for all members.

All members in good standing with OSRP are entitled to a free membership with Perkopolis, a club for people who like discounts. And who doesn’t like discounts?

You could save the cost of your membership many times over with up to 30% off on 5,000+  everyday items such as:

• Home and car insurance
• Flights, car rentals, hotels and cruises
• Home accessories, furniture and electronics
• Clothing and school supplies
• Tickets to movies, concerts, museums, theme parks and more
• And services such as tax returns, cell phone service providers and home security

These are not off-brand items. A quick visit to https://www.perkopolis.com/ will show you an array of brands you already know. Their website is super easy to search and to make your choices online. You can also contact the retailer directly with questions and, as long as your purchase is made through perkopolis.com, your discount applies.

Perkopolis is a 100% Canadian-owned-and-operated company, and it’s easy to sign up. You only have to register once.

This is win-win for all our members and their families who want to save on everyday goods and services. The OSRP is proud to offer “perks that work” with Perkopolis.

Instructions on how to sign up are on the OSRP website under Member Benefits.

Did you know that CRPO registrants must mark invoices and receipts for missed sessions accordingly? This issue came up in a recent Advocacy Committee meeting, where a member asked that the OSRP highlight this in our newsletter, since it’s not always emphasized by educational programs.

The CRPO standard re: Issuing Accurate Documents indicates that it is not appropriate to issue an invoice for services not provided, EXCEPT when it is clearly reflecting an established fee for a cancelled appointment (e.g., a cancellation fee). What does this mean for you?

If you have an established cancellation policy to which your client has provided informed consent, for example that you charge the full fee without 24 hours notice of a cancellation and/or rescheduling, you can provide a receipt for that payment, but you must indicate that it’s a fee for a session that didn’t happen. 

Why? Most insurers will not reimburse for a missed session. So, if you provide a receipt for the cancellation fee paid to you, but you don’t indicate that this fee is for a session cancelled and/or rescheduled and paid according to your policy, the client could inadvertently submit it to their benefits plan and be fraudulently reimbursed, based on false information you provided.

Even clients without a benefits plan, or without coverage through a spouse or parent, may submit their receipts with their taxes as “Uninsured Medical Expenses,” so the documentation must be accurate.

Some clients can become (understandably) upset to discover that you need to mark the cancellation fee as such rather than as a fee for a session that was actually delivered, since this means they will be paying out of pocket. You really don’t want this to come as a surprise to a client, as it could affect the therapeutic alliance or cause a termination of services if it comes out of the blue.

This is why it is crucial to be clear and upfront, ideally in writing and verbally, about not only your cancellation/rescheduling policy, but how you will need to provide accurate receipts. Making sure your clients understand your policy before proceeding is essential; don’t assume prior knowledge of your business practices.

If you work at a clinic or for another provider, it’s important to make sure their invoice/receipt policy follows this standard, and that you inform your clients in advance of any policies related to cancellation/rescheduling fees and how such fees will be documented. Even if you don’t personally create or issue the invoice or receipt, you are responsible for its accuracy.

The CRPO asks registrants to demonstrate this standard, standard 5.2, by:

• “exercising care to ensure the accuracy of information presented in documents prepared for their signature and transmittal. This includes documents they themselves prepare, and those prepared by others;
• considering how the reader will interpret the information upon receipt and using clear language that cannot be misconstrued;
• not signing or sending documents containing misleading or false information;
• issuing invoices, bills and receipts that are accurate. This includes listing the correct fee, date and time of services provided.”

L to R: “The Social” Hosts Marci Ien and Lainey Liu; Brandon Hay, founder of the Black Daddies Club and Therapist-in-Training; Legendary Father Twysted Miyake-Mugler, co-founder of the Toronto Kiki Ball Alliance.

I am a Therapist-in-Training with the Gestalt Institute of Toronto. What led me to join OSRP was that it was the only Canadian association for therapists that mentioned anything about collecting race-based data, and this was important for me as a Black man. I am also the founder of the Black Daddies Club (BDC), a grassroots organization based in Toronto that works with Black men, Black fathers and their families. BDC will be celebrating its 16th anniversary in November 2023. 

What led me to therapy over six years ago was my separation and divorce, in which I realized I wanted to support myself to heal and reach my higher self (whatever this means). I found myself bouncing around from therapist to therapist trying to locate the right fit. Initially, I was looking for a Black male therapist. However, this was a harder task than I expected – like finding a needle in a haystack. A statistic shared at a Black Male Therapists conference in Chicago that I attended in February 2023 indicated that less than 1% of therapists identify as Black men. I assume that this percentage is lower in Canada, but I cannot confirm this as we do not keep statistics by race in this country.

As I reflect on my own experience as a Black male training to become a Gestalt therapist in Toronto, I have seen only one Black man who was a student at my school over the past five years. I often wonder if this profession is for me because of the lack of representation of other Black men doing this therapeutic work.

I also realize that there is a lack of spaces for Black and racialized therapists or students (of all genders) to connect and learn from each other. Now is a better time than ever to co-create a community for Black and racialized therapists in Canada.

Black Daddies Club will be doing our 16th anniversary event entitled Finding a Partner after 40: A Conversation with Black Folks, at Evergreen Brick Works on Saturday, November 25, 2023. The event will feature Black folks and Black therapists talking about the realities of Black people finding a partner after the age of 40. The BDC event will also be a quarterly networking series, for Black and racialized therapists to connect with and learn from each other, this networking  and knowledge sharing series will begin in March 2024 in Toronto, Canada.

You can find out more about the the Black Daddies Club at our website: https://theblackdaddiesclub.com/ or on our instagram @theblackdaddiesclub

Regards,
Brandon Hay (MES, Business)
Founder of the Black Daddies Club
Therapist-in-Training at the Gestalt Institute of Toronto